What are the parts of a Continuous Improvement Report for administrative and educational support units?

Instructions for Each Field in the Continuous Improvement Report for Administrative and Educational Support Units

  • Continuous Improvement Implementations from Prior Cycles
    • Briefly describe any continuous improvements/adaptations that were implemented over the past year as a result of your assessment efforts.  These may be continuous improvement plans from a prior cycle that were implemented or stand-alone enhancements not specifically linked to a particular cycle.  For example, if an outcome was not met in prior cycles, what actions were taken to meet the outcome and what were the results? Or perhaps during your assessment of student satisfaction, you discover that the survey instrument could be enhanced to better serve student needs.  Attach any supporting documentation related to these actions. Create a separate instance for each implementation by clicking Add new from the first Continuous Improvement Implementations field.
  • Identify Previous Cycle
    • Select the cycle from the drop-down menu when the outcome related to this continuous improvement implementation was most recently assessed.
  • Outcomes Related to Periodic Comprehensive Review (PCR) Goals
    • Select the outcomes being assessed during this cycle that are related to PCR findings by selecting +Program from the menu above the fields and checking all outcomes being measured this cycle. If you do not see the outcome being measured, please contact IRAP for assistance adding it to your established PCR outcomes.
    • If you need to remove any outcomes that have been added to this cycle but are no longer being measured this reporting cycle, go to the Outcomes view located above the fields and select Remove to the right of each outcome to be removed.
    • As applicable, do not forget to use the Link function to link the outcome to any appropriate Plans (Strategic Directions) or GenEd Outcomes.
  • Assessment Method
    • Briefly explain one means by which the outcome will be measured. Be sure to attach any related documentation (survey instruments, rubrics, etc.) using the File + button. To add another assessment method for this outcome, click Add new under the outcome’s first Assessment Method.
  • Metric/Numeric Criterion
    • Briefly describe the level of performance which will indicate that the unit is successful in meeting this outcome. For example, “90% of faculty/staff will utilize the new parking sign-up form.”
  • Results
    • After the close of the fiscal year, briefly describe the results of the outcome assessment. Be sure to state the results in the same terms as the metric/numeric criterion above. For example, “80% of faculty/staff utilized the new parking sign-up form.” Attach any related documentation using the File+ button.
  • Criterion Met?
    • Select Criterion Met if the results met or exceeded the predetermined numeric criterion. Select Criterion Not Met if the results were below the predetermined criterion.
  • Continuous Improvement Plan
    • Whether or not the results were met, briefly state what continuous improvements, or changes, will be made regarding this outcome to enhance operations or educational support, as well as when these will be implemented.
  • Budget
    • Enter the anticipated budget related to the continuous improvement plan.
  • Outcomes Related to Other Goals
    • Enter an outcome to be assessed this cycle that is related to any non-PCR unit goals. To add additional outcomes to assess this cycle, click Add new under the first outcome for each additional outcome. To link this outcome to any appropriate University goals (Strategic Directions), use the Link function and select Plans+.
  • Additional Comments
    • This is an optional field the unit may use to record additional notes regarding continuous improvement efforts. A unit may want to add suggestions for changes for future assessment or may want to indicate why assessment plans did not go as intended. Basically, this is an area for assessors to share notes for future assessors for the unit.